Gemini for Procurement: leverage an AI assistant to raise your productivity

Ever felt like procurement is a never-ending cycle of paperwork, approvals, and supplier negotiations? It’s time to embrace the power of AI. Google’s Gemini for Google Workspace is here to help you with procurement, automating routine tasks and providing summarised insights so you can focus on strategic sourcing and building strong supplier relationships.

What is Gemini for Google Workspace? Essential Information for Procurement Professionals

Google’s Gemini AI ecosystem enables higher productivity across Google Workspace by automating tasks, generating content, and providing insights. Learn how Gemini for Google Workspace can help you to increase productivity.

• Google is leading the way in AI Innovation. Google is an AI pioneer, building Gemini based on previous advancements like 2017’s Transformer Model and Bard. 
• The Google Gemini landscape enhances productivity across Google Workspace with an AI ecosystem. It seamlessly integrates AI features into apps, a convenient side panel, web tools, and even extends its capabilities to Google Cloud.
• Gemini as a colleague. Gemini seamlessly integrates across Google Workspace: revolutionizing email communication in Gmail, enhancing writing in Docs, organizing data in Sheets, creating stunning presentations in Slides, and even taking notes during Meet calls.
• Data protection: Your data privacy is Google’s priority, that’s why it ensures that there are no ads, data access is restricted and there is no storage of your prompts or responses. It goes without saying that robust data protection controls are also in place. You retain copyright responsibility for your content.

How Gemini Transforms Procurement

Google’s Gemini for Google Workspace is leading with AI. Google offers a suite of AI-powered features designed to support procurement operations. The ultimate goal? Becoming more efficient. 

• Integrate Gemini with Google Drive and Gmail to gain a deep understanding of your files and activities. Contextualise your searches in Drive to quickly locate specific documents, such as meeting notes.
• Summarise information from communications in Gmail, such as extracting travel details from a meeting invite. Gemini can quickly summarise supplier proposals, contracts, and market research, enabling you to make informed decisions faster.

• Draft and review contracts using detailed prompts and contextual information.
• AppSheet and Gemini: AppSheet is a no-code app development platform that integrates with Gemini. Create custom apps for procurement tasks like tracking assets or managing license requests.
• Gemini in Google Sheets can help you generate comparison tables for different products or services, including key features, pricing, and considerations. You can automatically add columns to track the next steps, like requesting demos or contacting references. You can also use it to create advanced formulas to enable data analysis and reporting.

• Meeting notes and transcriptions: Gone are the days of note-taking during meetings. Gemini’s note-taking and transcription features ensure that every crucial detail is noticed. This allows for efficient post-meeting analysis, follow-up, and collaboration. 
• Creating slides or repurposing transcripts: Creating presentations can be time-consuming. Gemini facilitates this process by generating slides based on meeting transcripts, research documents, or other relevant information.
• Email drafts for supplier follow-up: drafting personalised follow-up emails can be annoying, especially after a long day of meetings. Gemini simplifies this by generating detailed and customised emails based on previous interactions and meeting outcomes. 

Tips to leverage Gemini’s AI Power for Procurement

• Early adoption is key: The AI landscape is evolving rapidly. Embracing Gemini early on can give sales teams a significant competitive advantage.
• Mastering prompting: Learning to prompt Gemini effectively, for example, with Google’s Prompting Guide, is crucial for obtaining the desired results. Experimentation and refinement are key to maximising the value of this tool.
• The side panel is your AI companion: The persistent side panel in Gmail and Drive keeps Gemini readily accessible, making it easy to integrate into daily workflows.
• Context is king: Gemini’s ability to surface information based on contextual prompts is a game-changer for understanding customer needs and identifying sales opportunities.
• Data verification is essential: While Gemini is helpful, always verify the information it provides with other sources and use your judgment to ensure accuracy.

Gemini: Your AI-Powered Procurement Partner

Gemini helps procurement professionals by automating routine activities, providing valuable insights, and facilitating collaboration, Gemini can help you achieve greater efficiency, cost savings, and supplier relationships.