In Short
640 scientists and students changing the face of medicine, thanks to the transfer to Google Workspace now cooperate without any restrictions.
Cycle training for both tech support employees and employees less familiar with this technology
The project concluded after ten weeks, and the following two weeks after launching, we continued to support the client from a technical standpoint.
Working with Devoteam G Cloud as a Google partner had a significant impact on the speed of implementing Google Workspace. Earlier system changes took us even a year, and here we were able to migrate within a month.
About Nencki Institute
The Nencki Institute of Experimental Biology is a scientific institution – the only one in Poland – that conducts comprehensive research in the field of neuroscience. The institute boasts 30 scientific laboratories, plus the Neurobiology Center with eight laboratories in operation. The variety of experimental works, insightful publications and the number of obtained grants make the Nencki Institute of Experimental Biology PAS one of the leading biological institutions in Europe.
The Problem
The problems the institute faced were:
- Lack of drive space for storing messages accumulated on 600 student accounts and 307 lecturer accounts
- Difficulties in arranging meetings
- Collaboration difficulties across documents between studios.
The Goal
Nencki Institute wanted a solution that would be straightforward and allowed extensive cooperation in editing documents so that scientists could focus on the medicine improvements instead of learning a new system.
The Solution
The proposed solution had to be dependable for scientists working on new ideas in the field of neuroscience, and easy to use, all without generating high costs. According to Piotr Redel, the most-used Google Workspace services are Docs, Calendar, and Google Meet.
Devoteam G Cloud’s training was very professional. Participants of these meetings do not send us technical inquiries at all.
Methodology
After a thorough understanding of the institute’s needs, Devoteam experts proposed Google Workspace as a solution. The offer included: data migration from a total of 640 accounts to the new system with attachments, account settings and saved contacts, advanced collaboration tools available as part of Google Workspace (including, among others: Google Calendar and Google Documents) workshops for both tech support employees and employees less familiar with this technology.
The Result
The project finished in ten weeks. The most significant change was the possibility of sharing and editing Google Docs by employees across various laboratories, even in large groups. Previously, all changes were made on attachments, and information about which parts were subject to correction was documented in the body of the email. Now everything can be seen in the editing section.
