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5 ways to leverage Gemini in Project Management

It is a well-known fact that Bill Gates said lazy people make the best employees. Lazy people find ways to reach their goals in the quickest way and with the least amount of effort, thus increasing efficiency. For us lazy Project Managers, AI is the way of the future - and the way to efficiency. Among the plethora of AI tools available, Gemini (previously Bard AI) stands out as a powerful and versatile solution that transforms the way we manage our projects. Here are five ways to leverage Gemini in project management.

But first, what is Gemini?

Gemini is a large language model (LLM) developed by Google AI. It is trained on a massive dataset of text and code, making it capable of generating human-quality text, translating languages, writing different kinds of creative content, and answering your questions in an informative way. So how can project managers make use of Gemini?

1. Planning and Organisation

Gemini helps you reformulate ideas to clarify your vision for the project and translate project goals into SMART (Specific, Measurable, Achievable, Relevant, and Time-Bound) goals to ensure success. At your request, it also helps to break down large tasks into manageable steps. This is especially helpful in the context of large, technical projects, where as a Project Manager you might lack the technical expertise to break down goals into tasks. Similarly, based on its extensive dataset, Gemini can help you estimate time and effort for these tasks, enabling you to create a realistic project timeline.

2. Progress Tracking and Monitoring

If you are one of the many Project Managers who do not enjoy writing project reports for your stakeholders, Gemini will be able to help you, namely by generating initial drafts and outlines, formatting text and tables based on styles, summarising data from visualizations and providing additional information from web searches. This same capacity can be leveraged to track progress, by providing Gemini with data and asking it to draw conclusions.

3. Risk assessment and mitigation

Gemini helps identify risks and dependencies. Submitting a specific task (with extensive context) to Gemini and asking it to identify its related risks and dependencies broadens your initial assessment of those. After all, you identify risks and dependencies based on your experience as a project manager, which by definition is limited. In contrast, Gemini draws on a massive dataset of text and code from the web. Once risks are identified, Gemini helps you develop mitigation plans. These plans reduce the likelihood of problems and minimise their impact if they do occur. However, bear in mind that its suggestions depend on the context and data you provide. Always exercise critical thinking and consult with relevant experts.

4. Communication and Collaboration

Gemini can help you draft clear and concise emails, memos, and reports for stakeholders and team members. It tailors existing communications to different audiences at your request, ensuring everyone understands the message. If you provide enough data, Gemini identifies potential conflicts by analysing past discussions and project data to spot areas where misunderstandings might arise. You may also use Gemini as a sounding board against which to try out your communications: it will suggest improvements for clarity and efficiency.

5. Research and Brainstorming

Of course, Gemini is above all an easy way to access information. As such, it helps you find industry best practices, case studies, and other valuable resources related to your project. While not creative in itself, Gemini boosts your creativity by providing you with examples and ideas on which you can build.

Keep in mind that Gemini processes information based on the data it has been trained on, which does not represent the entire spectrum of human knowledge or experience. Whatever you request, the human review remains a necessity. It is therefore not a replacement for your judgement and expertise. 

By combining these with Gemini’s abilities, however, you increase your project management skills and efficiency – whilst remaining your lazy self! 

Don’t wait to explore everything Gemini has to offer!